At the end of this phase, the engineering office will deliver the full construction drawings and specifications for the whole project that contain all the details that the contractor will execute. In this phase, there will be a large number of engineering hours, so it is necessary to have good coordination between the different disciplines.
Changes might occur in the cooperation between departments, and therefore it varies depending on the performance of the work of managers. The system of quality assurance is a benefit as it provides us with the basic functioning of all departments, despite any change in personnel. These problems often occur at the stage of the study that requires the cooperation of extensive, vital, and influential team members among the various departments of engineering such as civil, architectural, mechanical, and electrical department.
For example, when the managers of the Department of Civil and Mechanical Engineering have a strong relationship and there are regular meetings, good work will come from it and the meetings and correspondence will be fruitful.
You can easily determine whether your business might benefit from the quality assurance systems or not by taking a closer look at past experiences. When you meet with the team and you find that the goals and expectations are not clear between colleagues, then you should ask yourself if the majority of problems can be avoided if individuals committed to work through preselected and agreed – upon measures. All colleagues should fully and clearly know their roles.
The system of quality assurance in this stage is important as it organizes the work, everyone knows the target of the project, and everyone’s responsibility in the project is clear. The concept of quality is defined with a supported document. The documents are regarded as the executive arm of the process of the application of quality. Therefore, any amendment or correction in the drawings should go through the procedure and agreed system.
The drawings should be sent in a specified time to the client for review and discussion through an official transmittal letter to control the process time. Any comments or inquires should be discussed and made through agreement between the two technical parties, then the modification will be made by the engineering firm and resent to the client through the same communication procedure.
To avoid duplicating copies of the drawings or confusing versions of them, every document should be dated, and the reviews should also be dated. This system should be used throughout, until the final stage of the project. The final approval of the drawings should be sealed with a stamp indicating "Approve For Construction" that these are the final drawings for approval of the construction.
After the completion of the detailed engineering phase, the specifications and drawings are ready for the execution phase. You can imagine that in some projects the documents may reach hundreds of volumes, especially the specifications and other operation manuals, as well as volumes of maintenance and repairs.