Paperwork/Documentation

Keeping track of quality control activities is an important duty of quality control personnel. Quality control paperwork is comprised of three types: recording logs, pre-installation inspection reports, and punch lists.

8.4.3.7.1 Recording Logs

Recording logs are used to keep track of items that either have been performed or are not completed as of yet. Submittal logs are used to keep track of the submittal flow throughout the course of con­struction. As each submittal is reviewed, a number is given to that submittal for tracking purposes. Depending on the submittal num­bering system used, this submittal number will either be made up of a number or a number/letter combination. For example, suppose 20 submittals of information have been received from subcontrac- tors/suppliers since construction began on a project. Then, the next submittal received will then be labeled as "submittal #21." If this submittal is sent to the reviewing architect/engineer and comes back as "unapproved," this submittal must be resubmitted with the correct data. Then, this submittal will be labeled as "submit­tal #21 A." A variation of the simple numbering system described above is to keep track of submittals.

Each submittal that is received is listed on the submittal log under its given submittal number. Spaces for information regard­ing a description of the submittal, number of shop drawings (if applicable), submittal originator, and pertinent dates should also be provided on this log. A code column should be included, stating whether the submittal is "approved" or "unapproved."

The U. S. Army Corps of Engineers uses the following submittal action codes in the submittal review process:

A – Approved as noted В – Approved, except as noted

C – Approved except as noted; resubmission required D – Will be returned by separate correspondence E – Disapproved F – Receipt acknowledge*

FX – Receipt acknowledged does not comply with contract requirements G – Other (specify)

With the exception of government construction projects, submit­tal action codes vary between projects. Thus, one must research for the codes that are used in the submittal process.

Each construction deficiency discovered on the jobsite must be documented to ensure that the proper action is taken to correct the deficiency. Construction deficiency logs are used in conjunction with a notice of construction deficiency to track the identification and correction of defective construction work/materials.

The notice of construction deficiency states the details of the deficiency, while the deficiency log tracks each deficiency until the problem is corrected. Information included on these forms should give a description of the deficiency, responsible party, and a description of corrective action taken. The use of these forms will help ensure that the correction of each deficiency is not forgotten.

The concrete placement log is used to keep track of the date, time, location, amount, and type of concrete poured on the jobsite. A space for listing the concrete testing lab and the concrete cylinder set number is also provided. This cylinder sets a number that is useful due to trying to match the concrete compressive test results received from the testing laboratory with the date and location that the representative sample was taken.