Quality Control in the Design Phase

The purpose of this phase is to develop the procedures required for ensuring that the design will be matched identically with the client’s needs.

After the owner and Engineering Office sign the final contract, the head office will select a project manager who will have direct responsibility for the project.

The main role of the office manager or general manager of the company is to verify customer satisfaction and follow up the progress of work. Each project manager and general manager should determine the departments that will plan the work and should send letters to these departments to clarify what the project objectives are.

The project manager and the planning engineer have to specify the number of drawings required, the number of working hours and the work schedule of the project, as determined by Form (2a).

The project manager will submit Form (la) to the heads of depart­ments. This is the information source for the data to be recorded in Form (7a).

Before starting the design, the department head should deter­mine the work plan using Form (3a). That contains a plan of action and the names of teams and estimates the number of working hours, the number of drawings required, and the foundations of design.

The responsibility of the project manager and planner engineer is to follow up actual performance of the departments involved. The project manager and the planning engineer should start the prepa­ration of the final time schedule after receiving schedules from all of them.

One of the responsibilities of the project manager in the main office and the construction manager on site is to schedule meet­ings between the relevant departments for discussion or review of all departments and make sure that information is circulated between departments regularly and properly. Management iden­tifies the engineer responsible for design, who gives approval of the drawings. The Director of Administration pursues the design’s execution through the timetable that should already have been prepared and sent to the Project Manager in the previous Form (3a).

In the start-up phase, or before the signing of the contract or in tendering phase, the project manager should hold a meeting for all the lead disciplines as, process, civil, mechanical, piping, and others.

In most cases, the client sends information to the engineer­ing office (usually the SOR, original drawings, or scope of work).

Engineering dept.: Date:

Doc. No.:

1a

Engineering Company

Client:

Phone:

Fax:

Email:

Project: Project No.: Project Mgr.: Date:

The required services and document:

Type

Description

Select

Tender evaluation

Quantity surveying

General plan

Types of material

Facilities work

Report

Specification

Construction drawings

Others

Name:

Date:

Signature:

The project manager then distributes a copy of these documents to all the discipline leads. In oil and gas projects, there should be good communication between the main departments, which are usually the civil and piping departments.

However, if the document is read by every discipline separately, every discipline may understand or interpret a paragraph differently.

Engineering dept.: Date:

Doc. No.:

2a

Engineering Company

Review meeting for client request:

Client:

Phone:

Fax:

Email:

Project: Project No.: Project Mgr.: Date:

Activity

Inquiries

Time

schedule

Man

hours

No. of drawings

Description

Remarks

Design

Tender

evaluation

Construction

drawings

Quantity

surveying

General

plan

Roads

activity

Specifications

Other

activity

Name:

Date:

Signature:

This where the project manager has an important role explaining the project to the different disciplines involved, in a manner that clearly conveys the client’s requirements and expectations to each of them.

Engineering dept.: Date:

Doc. No.:

3a

Engineering Company

Client:

Phone:

Fax:

Email:

Project: Project No.: Project Mgr.: Date:

Control design:

Sign.

End date

Start date

Work description

Engineering

Dept.

No.

Date of first revision:

Date of second revision:

Date of final revision:

Name:

Date:

Signature: