Maintenance information

Before the building is occupied, sub-contractors, suppliers and manufacturers should be asked to provide instructions for the best care of their materials and equipment so that the information can be passed to the client. These should cover items such as flooring materials, finishes to all internal surfaces, or anything requiring regular maintenance.

Although the architect will request through the general contractor that sub-con­tractors deal with the correction of any failure in material during the liability period, the client, after the contract has been settled and the obligation discharged, will need to be able to contact these firms direct for advice on anything arising related to the work. It is important, then, that with the instructions, your client is given the firm’s name, address, telephone number and, if possible, the name of the person who dealt with the contract, or who knows the history of the work on site and how it was carried out. For instance, your client does not want to have to contact you for a new set of keys.

To this information add the full set of progress photographs taken throughout the course of the work showing the construction of the building in stages.

As well as ensuring that all the equipment and services in the building have been tested under the direction of the services consultant, as well as colour coded and labelled, before handing over to your client, arrange for him or his maintenance staff to be shown the positions of all mains, intake points, distribution boxes, isolation valves, etc., and how to operate mechanical services, emergency or fire-fighting equipment.

This is the point at which the health and safety file should be handed to the client for his own and future user’s records.

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Updated: 4 сентября, 2015 — 10:24 дп